How to save a meeting minutes prompt in ChatGPT or Claude

The prompt to save

Turn the transcript or notes I paste into minutes for people who
missed the meeting.

Title and date, attendees.
Decisions: only what was agreed, one line each, with the reason
if it was stated. Proposals nobody agreed to go under open questions.
Action items: a table of owner, task, due. One named person per
task, never "the team". Start each task with a verb. If no date
was said, write "no date set".
Open questions: anything raised but not settled.
Discussion: 3 to 5 one-line bullets that explain the decisions.
Not covered: agenda items that weren't discussed.

Use names exactly as they appear. Add nothing that isn't in the
transcript. Keep it to one screen.

Where to save it

A worked example

Illustration: a made-up business. Ines runs a weekly warehouse meeting and keeps the prompt in a project with the agenda attached. On Monday 2 November she pastes the transcript. Part of it:

Ines reads the decision and both dates against the transcript and posts it to the team channel. "Holiday rota" came from the agenda file, so it goes first on next week's list.

Next step: one format for the team

Once your minutes come out the same every week, the next gain is everyone's minutes coming out that way, whoever runs the meeting. One minutes format for the whole team covers agreeing the format, sharing it where everyone's AI reads it, and who posts the minutes where; getting your team to use AI the same way covers the same for other tasks. To see why saving beats pasting, see stop pasting the same prompt.

Questions

What is a good prompt for meeting minutes?

Ask for decisions first (only what was agreed), then action items with one named owner, a verb-first task and a due date each, then open questions, three to five bullets of discussion, and agenda items not covered. Tell it not to add anything that isn't in the transcript.

How do I save a prompt in ChatGPT so I don't paste it every time?

Put it in a project's instructions and paste each transcript into a chat in that project. In Claude, use a project the same way, or save it as a skill, which loads when you ask for minutes in any chat.

What if nobody said who would do something?

Don't let the AI guess. Ask it to list the task under open questions, or with 'no owner', and settle it in the next meeting. The same goes for a missing date: 'no date set'.