ChatGPT prompts for HR, and where to save them

The four prompts

This one predicts the questions before a policy goes out. Once real questions come in, round them up instead: ChatGPT for HR professionals starts there, with which HR jobs to give ChatGPT first.

Where to save each

From OpenAI's and Anthropic's help pages, read 5 November 2026.

A worked example

Illustration: a made-up business. Hana is the only HR person at a 70-person logistics company with eight open roles. She'd been pasting the job-post prompt and a page of style rules for each role.

• Custom instructions: "HR at a logistics company. Plain English. Salary ranges always shown. Never ask for or include candidates' personal details."
• A project per open role with the hiring manager's brief and the scorecard.
• Job post and interview questions as skills, with her template and two past posts that attracted good applicants.

For the warehouse supervisor role she types "job post for this role" inside its project and gets her format with the manager's must-haves. She still reads every line: the first draft listed a forklift licence the manager had marked "nice to have".

Save your first prompt

1. Pick the prompt you paste most, usually the job post.
2. Add your template and two good examples.
3. Move company style and rules to custom instructions.
4. Save the task as a skill and test it on two real roles.
5. Delete the old copy from your notes.

Next step: HR's rules for everyone

The onboarding plan prompt is the start of the next step: using AI for onboarding new employees covers the rest of the preparation and what stays with the manager. Once hiring managers use AI too, your rules need to reach them. The HR guide to an employee AI policy has sample wording, and teaching a new hire your AI workflow covers day one.

Questions

What are good ChatGPT prompts for HR?

Prompts for the writing HR repeats: a job post from a role brief, structured interview questions with a scoring guide, a first-90-days onboarding plan, and answers to the questions employees ask about a policy. Each works without any personal data.

Can HR paste CVs into ChatGPT?

Keep candidate and employee personal data out of personal AI accounts. On a company plan, follow your rules, and don't let AI rank candidates: some places, such as New York City, regulate automated tools in hiring.

Where should HR save the prompts it reuses?

Your company's style and rules in custom instructions, one role's brief and scorecard in a project, and each repeated task, such as job posts, as a skill.